Privacy Policy

Last updated: February 2025

1. Who We Are

RegCompliance ("we", "us", "our") is a regulatory reporting consulting firm. This privacy policy explains how we collect, use, and protect your personal data when you use our website or engage our services.

2. Data We Collect

We may collect the following information:

• Contact information: Name, email address, phone number, company name when you submit our contact form or correspond with us.
• Usage data: Pages visited, time spent on site, referral source. Collected via privacy-respecting analytics (no third-party tracking cookies).
• Client data: Business and technical information shared during consulting engagements, subject to separate confidentiality agreements.

3. How We Use Your Data

• To respond to your enquiries and provide requested information
• To deliver our consulting services
• To improve our website and services
• To send relevant regulatory updates (only with your explicit consent)

4. Legal Basis for Processing

We process personal data based on:

• Consent: When you submit our contact form or subscribe to updates
• Legitimate interest: To improve our services and respond to business enquiries
• Contractual necessity: To deliver consulting services under engagement agreements

5. Data Sharing

We do not sell, rent, or share your personal data with third parties for marketing purposes. We may share data with:

• Service providers who assist in operating our website (hosting, email)
• Professional advisors (legal, accounting) under confidentiality obligations
• Regulatory authorities when required by law

6. Data Retention

We retain contact form submissions for 24 months. Client engagement data is retained for 7 years in accordance with professional obligations. You may request deletion at any time.

7. Your Rights

Under GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

8. Cookies

Our website uses only essential cookies for functionality. We do not use advertising or third-party tracking cookies.

9. Security

We implement appropriate technical and organisational measures to protect your data, including encryption in transit (HTTPS), access controls, and regular security reviews.

10. Contact

For any privacy-related enquiries or to exercise your rights, contact us at: privacy@regcompliance.eu